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Emergency Event Cancellation Procedure
| Location to Update | Detail needed | Who can do it |
|---|---|---|
| BO website registration | Cancel event in fixtures list, add rescheduled date (if any) | Fixtures Secretary |
LOC website event page (Rescheduled) | Change date and any details if re-scheduled and add a dummy cancellation event as a website event page on the original date | Website admin |
LOC website event page (Cancelled) | Add prominent cancellation notice on an event if it is not rescheduled. Remove original event after original event date. | Website admin |
LOC website Home and News pages (Short notice only) | Add ‘IMPORTANT MESSAGE’ highlighting cancellation / rescheduling. | Website admin. |
| Main LOC Googlegroup | Lakeland OC group message | Any LOC member |
| South-Lakeland-Orienteers Googlegroup | South-Lakeland-Orienteers group message | Any group member |
| LOC Facebook page | Message about cancellation | LOC FB user, preferably an administrator |
Current club officials:
- Fixtures Secretary: Gill Browne
- Website Administrator: Jerry Purkis, Ali Hooper,
- Facebook Administrator: Louise Dunn
Unfortunately it's sometimes necessary to cancel, postpone or reschedule an event due to logistical issues or extreme weather, and sometimes at very short notice.
The process is described above.
The decision should be taken by a combination of the event organiser and the controller or event series coordinator.