Emergency Event Cancellation Procedure

Sun 26 Nov 2017

Unfortunately it's sometimes necessary to cancel, postpone or reschedule an event due to logistical issues or extreme weather, and sometimes at very short notice.

The process is described below.

The decision should be taken by a combination of the event organiser and the controller or event series coordinator.

Location to Update Detail needed Who can do it
BO website registration Cancel event in fixtures list, add rescheduled date (if any)

Fixtures Secretary

LOC website event page

(Rescheduled)

Change date and any details if re-scheduled and add a dummy cancellation event as a website event page on the original date

Website admin

LOC website event page

(Cancelled)

Add prominent cancellation notice on an event if it is not rescheduled. Remove original event after original event date.

Website admin

LOC website Home and News pages​

(Short notice only)

Add ‘IMPORTANT MESSAGE’ highlighting cancellation / rescheduling.

Website admin.

Main LOC Googlegroup Lakeland OC group message Any LOC member
South-Lakeland-Orienteers Googlegroup South-Lakeland-Orienteers group message Any group member
LOC Facebook page Message about cancellation LOC FB user, preferably an administrator


Current club officials:

  • Fixtures Secretary:                Louise Dunn
  • Website Administrator:          Dave Walton, Ali Hooper, Mike Hooper, Rob Browne
  • Facebook Administrator:       Rob Browne, Ali Hooper, Dave Walton

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